What are approved University purchasing methods?

Purchasing Methods

Voucher Only: Some services do not require a requisition and can be purchased then paid for using an AP voucher. This is called a Voucher-Only purchase. You simply submit an invoice or quote to SPS-Finance along with budget approval and chartstring information and we can process a check/wire payment. Certain voucher-only services will require additional documents, such as a Scope of Work or Performance Agreement. Any payment that requires signatures on agreements will usually require review from Procurement and will be processed by way of Purchase Order.

P-Card: Procurement Cards can be used for items less than $2500.

P-Cards are used to purchase goods only. P-Cards can never be used to purchase services or for licenses except for off-the-shelf software. P-Cards cannot be used for software maintenance.

Requisitions for Auto-sourced (Direct) PO: When purchasing goods, it is always preferable to use vendors with a University-wide Purchasing Agreement (UwPA). These POs have no purchasing thresholds and do not require Central Purchasing approval as University approved contracts are already in effect with the vendor. The requisition triggers an immediately sent Auto-sourced (Direct) PO. UwPA contracts must be current (not expired).

Requisitions for Central PO: For items/goods over $500 (if P-Card is not used) not using a UwPA and for all services or contracts to be reviewed by Central Purchasing. If requisition is approved by Purchasing, a Central PO will be created and sent to the vendor.