How do I arrange for travel (air/rail/hotel)?

Concur

As of October 19th, 2020, Columbia University is using the Concur system for all travel and business expense reimbursements.  TBERs are no longer being accepted.

Please visit https://travel-expense.finance.columbia.edu/content/faculty-staff for more detailed information, including training, policies, how-to guides, and FAQs.

Arranging for Travel

Columbia University encourages all travelers to arrange air/rail/hotel bookings via World Travel, Inc. via the Concur Online Booking Tool (OBT). https://travel-expense.finance.columbia.edu/content/world-travel-inc

Steps for Arranging Travel

1.  Visit https://travel-expense.finance.columbia.edu/ and click the "Log Into Concur" button

2.  Complete your Traveler Personal Profile within the Concur system under the "Personal Information" tab

3.  Verify that your School/Department information is correct

4.  Book your travel

Tax-Exempt Status

The University is a tax-exempt organization and individuals should request that tax not be collected.  Unfortunately, the travel industry (e.g., airlines, rail, hotel, car rental, etc.) frequently will not recognize this status and insist that taxes be paid.  In these instances, the employee will be reimbursed for the taxes paid.  If the supplier requests a tax-exemption certificate, it can be obtained from Accounts Payable.